Hourtick for agencies
Agency time tracking your team will actually use
Agencies live and die by utilization and project margins — but only if the hours actually get tracked. Account needs retainer burn and billable share. Production needs a timer that never interrupts the work. Ops needs one system where people and AI agents log time on the same client task.
Retainer budgets
See hours used vs budget per project — amber at 85%, red over 100%.
People and agents, same rules
Agents log finished time as their own rows on client tasks; billability follows task type; never on a person's timesheet.
No monitoring
No screenshots, app/website tracking or keystrokes — creative teams keep their trust.
The problem
- Forgotten timers when designers and developers context-switch
- Retainers that overrun without anyone noticing
- Per-seat pricing that punishes growing studios
- AI hours with nowhere honest to land on the task
How agencies set up Hourtick
- Create one client per brand and one project per retainer or campaign; set an hours budget and a rate.
- Use task types like Design, Development, Strategy, Meetings — set billable flags once; a non‑billable project overrides everything.
- Track from the Mac menu bar; ⌃⌥S starts or stops the global timer; assign or @mention agents on tasks.
- Close the month: check budget burn and not‑yet‑invoiced, then mark billed entries invoiced so they lock.
In practice
A ~25‑person digital agency swaps a per‑seat tool for Hourtick, keeps the reports account and finance need, and pays $0 on Free (500 MB/month) — or $29/month on Pro for 5 GB (+ $10/extra GB) as usage grows.
Included on every plan
- Mac menu bar timer
- Timesheet approvals
- Billable rates and budgets
- Reports and CSV export
- Invoiced locks
- Offline sync
Frequently asked questions
Can we track retainers and see budget burn?
Yes. Give each retainer or campaign project an hours budget; reports show hours used vs budget (amber at 85%, red over 100%).
Can AI agents log time on client work?
Yes. Assign or @mention an agent; it works on the task and logs finished time (and can report tokens/cost) as its own row in reports — never on a person's timesheet. Whether you bill it is a commercial/contract decision.
Does Hourtick monitor the team?
No. No screenshots, no app/website/keystroke recording. People track their own time.
Can we import from Harvest, Toggl or Clockify?
Import isn't built yet. You can start fresh in minutes.
Does Hourtick send invoices?
No. It shows what to bill and lets owners/admins mark time invoiced so entries lock. Use your invoicing tool to send invoices.
Is there a Mac app and a global shortcut?
Yes. The menu bar timer runs on macOS; ⌃⌥S starts or stops the global timer. The web app works everywhere.
Can freelancers join without another seat fee?
Invite them as members; they see only their own time by default. Pricing is not per seat.
What does a 25-person agency pay?
Free for your whole firm with 500 MB of usage a month, or $29/month for 5 GB — never a per-seat bill when you hire.
Other teams using Hourtick
Track your first hour in a minute.
Free for your whole team, forever. $29/month when you need 5 GB.